Description

LMS Central Management Module for UltimatePOS

Description

The LMS Central Management Module for UltimatePOS is a powerful and comprehensive add-on designed to transform UltimatePOS (version 6.7) into a full-fledged Learning Management System (LMS) tailored for educational centers, tutoring institutes, and training facilities. This module streamlines the management of students, groups, stages, exams, payments, attendance, and educational resources, while offering seamless WhatsApp integration for parent communication and a robust SaaS-based registration system for new customers. Built with scalability and ease of use in mind, it empowers educational businesses to manage operations efficiently, enhance parent engagement, and gain actionable insights through a centralized dashboard and detailed reports.

This module is ideal for educational centers in Arabic-speaking regions and beyond, with multilingual support (optimized for Arabic) and a user-friendly interface. It includes a dedicated registration page for new customers to sign up, select subscription plans, and start using the system effortlessly, making it a true Software-as-a-Service (SaaS) solution.

Note: This module requires UltimatePOS version 6.7, a valid WhatsApp API account for notifications, and a compatible server environment.

Key Features

1. Centralized SaaS Registration

• Dedicated Registration Page: A professional, standalone page allows new customers to register their educational center, input business details, and select a subscription plan seamlessly.
• SaaS Subscription Management: Supports trial and paid subscriptions with configurable package options, including location limits, user counts, and custom permissions.
• Automated Business Setup: Automatically creates a business, default location, and LMS settings upon registration, ensuring quick onboarding for new users.
• Secure User Management: Validates usernames, phone numbers, and passwords, with support for Arabic and English input, ensuring robust user authentication.

2. Student Management

• Comprehensive Student Profiles: Manage student details, including name, contact numbers (student, father, mother), photo uploads, group, stage, and payment type.
• Flexible Fee Options: Assign predefined payment types or custom monthly fees for each student.
• Advanced Filtering: Filter students by name, group, stage, payment type, or creation date for efficient management.
• Photo Storage: Securely store and update student photos with automatic deletion of old files upon updates.

3. Group and Stage Organization

• Custom Groups and Stages: Organize students into groups (e.g., classes or batches) and stages (e.g., academic levels) with unique codes for easy identification.
• Soft Delete and Restore: Stages support soft deletion with a restore option for flexible management.
• Searchable Listings: Filter groups and stages by name, code, or creation date, with support for active and deleted stages.

4. Exam Management (Daily and Monthly)

• Daily and Monthly Exams: Create and manage daily and monthly exams with details like name, date/month, group, and stage.
• Grade and Evaluation Tracking: Record student grades and evaluations (bad, acceptable, good) for each exam.
• WhatsApp Notifications: Send individual or bulk exam results to parents via WhatsApp, with formatted messages including student name, exam details, grade, and evaluation.
• Batch Processing: Bulk notifications are sent in batches of 15 with a 10-second delay to comply with WhatsApp API rate limits.

5. Payment Management

• Monthly Payments: Track monthly payment statuses for students, linked to specific groups and stages.
• Payment Types: Define free or paid payment types with customizable prices and unique codes.
• WhatsApp Payment Confirmations: Notify parents of successful payments via WhatsApp with details like student name and payment month.
• Flexible Filtering: Filter payments by month, group, stage, or creation date for efficient tracking.

6. Attendance Tracking

• Daily Attendance Records: Log attendance for specific groups, stages, dates, and times, with statuses (present/absent) for each student.
• Paginated Student Lists: Display students for attendance marking with search functionality for quick access.
• Robust Validation: Ensure accurate attendance data with strict validation rules.

7. Book Management

• Book Inventory: Manage educational books with details like name, purchase cost, selling price, group, and stage.
• Student Status Tracking: Record payment and delivery statuses for books per student.
• Efficient Filtering: Filter books by name, group, stage, or creation date for streamlined management.

8. WhatsApp Integration

• Automated Notifications: Send exam results and payment confirmations to parents’ phone numbers (father and mother) via a third-party WhatsApp API.
• Test Connection: Verify WhatsApp API settings with a test message feature to ensure connectivity.
• Multilingual Support: Messages are formatted in Arabic (with translation support) for better parent engagement.
• Error Handling: Robust validation for phone numbers and API responses, with detailed logging for troubleshooting.

9. Dashboard and Reporting

• Interactive Dashboard: Displays key statistics, including total students, groups, stages, payments, exams, attendances, books, paid/unpaid students, present/absent students, and paid/unpaid books.
• Comprehensive Reports: Generate detailed reports for students, groups, stages, payments, exams, attendances, and books, with filters for group, stage, and creation date.
• Student Mapping: Quick lookup of student details, including group and stage names, for efficient reporting.
• DataTables Integration: Dynamic, filterable tables for all data listings using Yajra DataTables.

10. Settings Configuration

• Business Location Settings: Configure LMS settings per business location, including center name, phone number, and WhatsApp API credentials.
• WhatsApp Enable/Disable: Toggle WhatsApp notifications with detailed configuration (URL, app key, auth key, sender number).
• Validation and Security: Ensure settings are unique per location and validate all inputs for reliability.

11. Error Handling and Logging

• Robust Error Management: Gracefully handle errors with detailed user feedback and comprehensive logging for debugging.
• Transaction Validation: Validate all data (e.g., student IDs, group/stage existence) before processing.
• Demo Mode Protection: Prevent modifications in demo environments to safeguard system integrity.

Requirements

• UltimatePOS: Version 6.7 (latest version).
• WhatsApp API: Valid API credentials (URL, app key, auth key) for WhatsApp notifications.
• Server Environment: PHP 7.4 or higher, MySQL 5.7 or higher, and a web server (e.g., Apache or Nginx) compatible with Laravel.
• Dependencies:
  • Laravel framework (included with UltimatePOS).
  • Yajra DataTables for dynamic tables.
  • Carbon for date and time handling.
  • Laravel’s HTTP client for WhatsApp API integration.
• Storage: Public disk configured for student photo uploads.

Benefits

• Streamlined Operations: Automate student, exam, payment, attendance, and book management to save time and reduce manual work.
• Enhanced Parent Engagement: Keep parents informed with timely WhatsApp notifications for exam results and payments.
• Scalable SaaS Solution: Supports multiple business locations and new customer registrations with a professional onboarding process.
• Actionable Insights: Gain visibility into educational operations through a centralized dashboard and detailed reports.
• Multilingual Support: Optimized for Arabic-speaking regions with flexible language support for broader accessibility.
• User-Friendly Interface: Seamlessly integrates with UltimatePOS, offering an intuitive experience for administrators.

Installation Instructions

1. Purchase and download the LMS Central Management Module from the marketplace (e.g., CodeCanyon).
2. Ensure UltimatePOS version 6.7 is installed and configured on your server.
3. Upload the module files to the UltimatePOS server and activate the module via the admin panel.
4. Configure LMS settings for each business location, including center details and WhatsApp API credentials (if enabled).
5. Test WhatsApp integration using the test message feature before enabling notifications.
6. Register new customers via the dedicated registration page, selecting a subscription plan and setting up their business.

Support

• Documentation: Includes a detailed user guide covering installation, configuration, and usage.
• Customer Support: 6 months of support via email or ticketing system for troubleshooting and inquiries.
• Updates: Regular updates to ensure compatibility with future UltimatePOS versions and WhatsApp API changes.

Additional Notes

• The module is optimized for UltimatePOS version 6.7 and requires a live WhatsApp API connection for notifications.
• Ensure proper permissions are assigned to users for managing students, exams, payments, attendance, books, and settings.
• The SaaS registration system supports trial subscriptions, making it easy for new customers to explore the module’s capabilities.
• Arabic language support is built-in, with translation-ready messages for broader accessibility.